A
Day (or two) in the Life of the National Spelling Bee Committee
- Friday -
9:00am:
Plan to arrive at University American College-Skopje (UACS) to meet
the Tinex truck that is delivering donations.
9:15am:
Actually arrive at UACS after spending 5 minutes arguing with the
taxi driver in Macedonian about the price. I may speak with a
Minnesotan accent, but I know the price didn't change overnight!
Finally throw the 200 denari at him, call him a thief, and hop out of
the car.
9:30am:
Stand around with Alastair waiting for our contact at UACS to show up
and help us figure out what to do with the 50+ 2-liter bottles of
water and boxes of snacks. Eavesdrop on a conversation (in
Macedonian) being held by some nicely dressed people outside the
college who keep staring at us.
|
Tinex (a local grocery chain) donated lots of water and snacks for the event |
9:45am:
Finally one of the ladies asks us in English what we plan to do with
all of this stuff. We start to explain about the event happening the
following day, to which we learn, she is well aware.
9:50am:
Our contact shows up and there is some debate as to where we can
store these things since the college has classes going on. The nicely
dressed women make a few phone calls and it is all taken care of.
10:15am:
The last bottles of water have been carted off by the maintenance
guys and we head upstairs to begin our
preparations. Lori and Michelle arrive to get working.
10:35am:
We are in the swing of preparations- making signs, finalizing
registration lists and volunteer schedules.
11:20am:
We discover there is a problem. The college has overbooked itself due
to some communication issues. We are told the rooms we had planned on
using aren't available.
11:25am:
Head want to bang against the walls as we thought we were ahead of
the game.
11:45am:
We meet with one of the nicely dressed ladies. We find out she is the
Vice President of the college. Our rooms change around for the fourth
time this week.
11:55am:
We finalize our schedule and start getting back to work on
preparations.
12:05pm:
The VP comes in again and says we need to make more changes.
Preparations halt at this point because another change means redoing
everything.
12:25pm:
I meet with the VP and we figure out a schedule. She tells us which
rooms we can use and we agree upon a schedule.
1:00pm:
A new lady comes and says we need to talk about the room schedule. We
though we had it all cleared as the VP agreed. Turns out there need
to be more changes to the rooms. I clarify that this new lady is the
one who will give the final say, not the VP. Correct.
1:10pm:
We have a new room schedule to work off of and are ready to get
started making signs, finalizing volunteer schedules and registration
lists.
1:15pm:
Our Peace Corps liaison shows up after a busy week of training. I
have been in contact with her all morning about the rooms changing
and she is happy to hear that we have finally worked out a schedule
with the college.
|
Evelina is the queen of multi-tasking. I couldn't have survived the Bee without her. |
1:50pm:
The lady appears again and says we need to change around a few rooms
again, this time losing rooms, so we wont have enough. I politely
argue with her almost making her cry, but we eventually get things
figured out and we only have to give up one room. It isn't ideal, but
we will make it work.
2:00pm:
Claire arrives with the t-shirts. They look fantastic! Thanks for the design Ari.
2:20pm:
The lady appears yet again with more changes. I rip another clump of
hair out of my head in frustration at the ever changing schedule. We
do a walk-through of the building with the lady painstakingly going
over which rooms we can use and which rooms we can't. I clarify and
re-clarify, making sure there aren't any language miscommunications.
We are told we are good to go.
2:40pm:
She comes back yet again to change around more rooms on us. This
time, spreading us out all over the confusing building- only one or
two rooms on each floor on each wing. This is not a good solution for
us, but its the day before the event, what can we do.
3:15pm:
The rooms change once more, but this time the change is in our favor.
We now agree on a schedule that is almost identical to what we
originally had- nice big rooms, one side of the building, only a few
floors. Hooray! Fingers crossed that it won't change again.
3:25pm:
We decide that this late in the day we need to keep working on
preparations and just cross our fingers nothing changes again.
3:40pm:
Our new "friend" appears once more with another change, but
again, its for the good. One of the groups that was going to also be
using the college on Saturday cancelled, so that has freed up one
more room for us. It is a small room, but will work great as our
Volunteer HQ.
4:20pm:
The rest of the committee appears with the goal of having one last
meeting. However, because of how far behind we are from all the room
changes, the meeting is scraped and another committee member takes
them on a tour of the building giving me a few minutes to finish up
the registration lists and the volunteer schedules.
5:00pm:
YES! The college offices are closed for the day so they can't change
our rooms on us anymore! In appears an amazing maintenance man who is
here to do anything we want from him. He tells me he is happy we are
there because it makes his night and day tomorrow far more
interesting.
5:15pm:
The registration room starts getting set up. Signs are hung and well
as the paper Bees my students helped me make. Teacher certificates
are having names added and the large whiteboard is being decorated
welcoming everyone.
|
One of the Bees I designed with the help of 5th graders. We made about 50 or 60 of these. |
|
You have to throw a few "Bee" puns in there! |
6:00pm:
The registration lists are almost done. The bulk of the committee is
sent home, leaving only a few of us to finish up.
7:00pm:
Lori and I start to print registration lists and volunteer schedules.
The printer is a little slow.
7:45pm:
We are still printing our lists.
8:15pm:
We finally finish up and grab our stuff to head out for the night.
8:45pm:
Lori and I arrive at our apartment where our boys and a few other
PCVs are starting to make dinner for us (and themselves- we aren't
that special!)
10:30pm:
An early night for all as tomorrow is the big day!
- Saturday -
6:25am:
Early to bed, early to rise! Good morning!
6:55am:
Phil makes Lori and I some oatmeal- this could be our only meal of
the day, so we better make it count.
7:35am:
Time to call the taxi and hope it can find our apartment. We can't be
late today.
8:00am:
We arrive at the college to double check everything is ready to go.
Organize one last meeting before we open the doors of the
Registration room to a hallway that is already packed with teachers
and students.
|
Quick run-through of the day |
8:15am: My registration volunteers
arrive- many of them Peace Corps staff members. I know we will be off
to a fantastic start as PC staff members are excellent problem
solvers, work efficiently and quickly, and are so positive.
|
Phil and Evelina were partners in crime for the day. They worked registration together and judged together. |
8:30am: Registration is open! My
mini-me (next year's registration guru) Kaitlin has jumped right in
directing people. It is clear she is the perfect person for the job.
|
Go Kaitlin! |
8:45am: My earlier thoughts about Peace
Corps staff at registration are proven correct. They are all so
positive telling every kid good luck. While only one of them speaks
Albanian, the others write themselves a cheat sheet so they can speak
to the students in both Macedonian and Albanian.
9:00am: Someone has thrown up in the
bathroom. Good thing our trusty maintenance man from last night is on
duty again and left me with his phone number.
9:45am: Grade 5 registration is almost
complete. The time flew by. We are ready to start grade 6.
10:15am: A late bus has arrived. The
grade 5 Mini-Bees have already started- time to improv. I grab a few
PCVs and an Albanian speaker and we hold a Mini-Bee for the four 5th
graders on that bus in the volunteer room.
11:10am: Grade 5 Mini-Bees are underway
and Grade 6 Mini-Bees are about to start. We have a slight break at
registration. I didn't even realize what time it was as the
registration room was so busy. Despite having almost 600 kids and
their teachers come through our doors to register, it seemed so calm
compared to last year. Clearly good organization!
|
6th graders from my school waiting to compete |
11:12am: I discover what Phil had been
hiding from me for the last few minutes.
|
Thank you for all your help inmate 182. |
11:45am: Ahh! We have opened
registration up for grades 7 and 8, which means almost 600 kids to
get through in an hour and a half. Can we do it?
1:00pm: We all survived and just in
time. My entire staff will now change over as only the high schoolers
have yet to register.
1:10pm: The 5th grade Bee is
still going on and using rooms that we need for the 7th
and 8th graders. Time to make some more last minute
adjustments. A quick hallway meeting will help solve this issue.
|
This is a posed photo. But we really did have a meeting at that point. |
1:40pm: The 7th grade Bees
were supposed to have already started, but those 5th
graders are still spelling! We are out of materials and rooms and
have 100 7th graders and their teachers standing around
the halls waiting to be told what to do and where to go.
1:50pm: The 5th grad Bee finally finishes! They ended up spelling words off of the 8th grade word list!
|
Lori and our 2nd place winner |
2:00pm: Finally the 7
th
grade Mini-Bees are all started. I can breathe now and go back and
check on registration.
2:15pm: My counterpart found me and we had time to take a quick photo.
|
Apparently the cool thing to do here is take photos at an angle. |
2:45pm: My phone rings for the
billionth time today. It's the Peace Corps Macedonia Country
Director. He will be arriving shortly and wants to know where I will
meet him to show him around.
2:50pm: Our photographers are everywhere.
|
Thanks for all the photos Aaron! |
|
Part of the Kamenica group hanging out |
|
Demir Hisar/Zhvan is in representing! |
|
Everyone has time to pose for a photo. |
|
One school arrived in matching shirts they had made for the Bee. |
|
Certificates are a big deal in Macedonia. This year we introduced Grade-Level Finalist ones in addition to the Participant ones. Thanks Friends of Macedonia for helping us fund these. |
3:00pm: I meet the Country Director and
escort him into the 8th grade Final Bee. I point out to
him where the Ministry of Education officials are sitting. We stand
and observe the 8th grade Final Bee.
3:20pm: The judges are debating on
whether a student spelled “survey” correct or not. They ask the
student for clarification, but he is unsure of what is being asked. I
step in and confirm that the word was written correctly.
3:25pm: I run down to registration to
check in one more time. Kaitlin has everything under control.
3:35pm: I head back up to the 8th
grade Final Bee.
3:37pm: A student spells a word
incorrectly. His teacher starts throwing a fit about how the word her
student received wasn't fair, that it was much harder than the rest
of the words. I step in and explain that these are hard words (the
8th graders are now spelling words from the high school
lists) but they have been published two months in advance so the
students could all have studied them and that the words each student
is given are completely randomized. The teacher yells back throwing a
fit. The Country Director steps in and politely asks her to leave. She
leaves in a huff. No one is sure what to do. I tell the judges to
just continue.
3:45pm: Thank goodness Stephen was
there. I am not a huge fan of confrontation like that.
3:50pm: The 8th grade Bee
finishes. The awards are presented by our Country Director and
Ministry of Education officials. Congratulations to the winners.
3:58pm: The room is emptied and Erin
and I start cleaning, getting the room all ready for when the
Ambassador arrives for the Year 3 and 4 Bee.
4:15pm: The room is ready to go and we
start to let in the contestants.
4:25pm: Erin gets everyone lined up and
ready to go while I go meet the Ambassador and his wife.
4:30pm: I am waiting at the entrance to
the building with our UACS contact and a photographer for the
Ambassador, but he is no where in site.
4:31pm: Phil calls saying he is with
the Ambassador. Where are we? (They went in a different door).
4:33pm: We fly up the stairs and run
down the hall and I catch up with the Ambassador. I thank him for
coming and make some small talk.
4:35pm: We all sit down and the Bee
starts.
|
Just hanging out with the Ambassador |
5:30pm: The competition is still
fierce.
5:45pm: The students switch over to the
secret bonus list that no one outside of the committee has seen. This
will now test their spelling abilities, rather than their memorizing
abilities.
6:10pm: The competition is even harder.
Words like “smithereens” and “liaison” are being read.
6:24pm: And we have a winner! The
winning word was “celestial”.
6:26pm: The Ambassador makes a speech
thanking everyone and reading off some pretty outstanding numbers:
- We had about 6000 total students
participate at the local level.
- Of those 6000, almost 1400 qualified
for the National Bee.
- There were over 90 Local Qualifying
Bees held in 60 different towns and villages, and approximately 130
different schools.
|
Presenting the award to the Year 3 and 4 winner |
6:35pm: The Ambassador chats with some
PCVs and locals while the committee does the final clean up.
6:50pm: The clean up is all done. We
head outside to take a team photo (or what is left of the team).
|
What a FANTASTIC group! |
7:00pm: A little celebration!
7:10pm: Someone suggested we do a jumping photo. Ugh oh....
|
Finally! |
7:35pm: We arrive back at the apartment
where Stephen has cooked us another fantastic meal- homemade burgers.
Best burger I have had in Macedonia.
7:40pm: Phil and Aaron treat Lori and I
to some rum and cokes to celebrate the completion of a very
successful event.
8:45pm: Lori and I lock ourselves in
one of the bedrooms and sort through all of the paper we brought home
from the Bee, hoping to leave a bunch of it in Skopje. We are almost
ready to call it a night.
9:30pm: Lori and I finish our work for the night.
A complete set of photos from the event can be viewed on Facebook by clicking
here.